ATE Central

ATE Central Archiving Service

Many ATE projects and centers rely on the web to disseminate the resources they create, though not all members of the ATE community have the infrastructure necessary to sustain online access to these resources over time. In order to preserve these and other resources created by ATE awardees—thereby broadening the impact and reach of the ATE community as a whole—ATE Central offers a digital archiving service designed to provide access to these valuable materials beyond the lives of those projects and centers that created them.

Getting Started

Completing ATE Central’s Archiving Checklist is the first step in preparing for long-term storage of your valuable resources. This checklist is not meant to be comprehensive; rather, it highlights key questions that may help you plan your archiving activities.​

Make use of ATE Central's Archival Planning Worksheet (pdf, docx) and Sample Spreadsheet (pdf, docx) as you work your way through the checklist. This worksheet will guide you in assigning roles, setting goals, and creating your own personalized archiving schedule.

To learn more about ATE Central's archiving service, listen to our recent archiving webinar or contact us at archiving@atecentral.net.

Once your materials are ready for archiving, submit them to ATE Central via the Archive submission formCheck out this guide to archiving with ATE Central for examples and other helpful hints. 

Our Service

The ATE Central archiving service is available to all ATE projects and centers as part of the support provided to the ATE community in executing data management and digital curation efforts. ATE PIs who plan to archive with ATE Central at the onset of their funding can effectively prepare for easy ingestion into the ATE Central portal by:

  • Identifying important metadata to collect early on;
  • Constructing a logical hierarchy of resources through the use of folders and/or naming conventions that maintains existing relationships between related resources; and
  • Ensuring that all resource types—audio, video, visual, and textual—are saved in file formats that are accepted for archiving.

ATE Central preserves the integrity of all resources submitted for archiving. This means that contributors must make important decisions, prepare all materials according to ATE Central digital preservation guidelines (below), and be confident of the finality of their submission to ATE Central prior to ingestion. ATE Central ensures access to these materials—as curated by the ATE contributor—by enabling users to download archived materials for educational purposes or other permitted use.

 

The NSF ATE Archiving Requirement

Grantees that apply and are awarded funding under solicitation NSF 14-577 or later solicitation are required to archive their deliverables, as described in their initial grant proposals, with ATE Central. It is important to note that those who receive any new funding (e.g. a center that transitions from regional to national or from national to support center; or a project or center that receives a new round of funding) are also required to archive deliverables created under the new award.

According to the NSF ATE RFP:

…, to support project and center sustainability and data management planning and help ensure that the valuable deliverables created through ATE funding remain available after funding ends, ATE projects and centers are required to work with ATE Central to ensure those resources are archived. Specifically, projects and centers that create resources that exist at all in digital form (e.g. curriculum, professional development, and recruitment materials) must provide copies of those resources to ATE Central for archiving purposes, in an archivable format and with clear intellectual property information…Projects and centers are encouraged to work with ATE Central early in their funding period to develop a plan for preparing and migrating copies of their materials for archiving.

The following sections—Collection scope, Digital preservation, and IP rights—provide further details on:

  1. Resources ATE Central collects;
  2. Acceptable archivable formats; and
  3. Intellectual property information necessary for archiving.

 

Collection Scope

Central to the ATE community are its deliverables, as initially defined in a project or center’s NSF grant proposal and created during the lifecycle of the grant. To ensure long-term access and discoverability, ATE Central collects an assortment of assessment, instructional, reference, and professional development materials that are created and/or collected by ATE-funded initiatives. These resources cover seven broad areas of advanced technological education including Advanced Manufacturing Technologies, Engineering Technologies, Bio and Chemical Technologies, Information and Security Technologies, Agricultural and Environmental Technologies, General Advanced Technological Education, and Micro and Nanotechnologies.

Additionally, the portal features information about individual ATE projects and centers and provides access to those materials generated by ATE-funded initiatives that may serve as samples or be otherwise of use to the ATE community in broadening their impact, developing leaders, recruiting students, educating technicians, managing programs, advancing innovation through research, or engaging industry.  Samples include, but are not limited to, research reports, best practices, manuals and guides, policy or procedural documents, or data collection tools such as surveys. Project and center deliverables and sample resources are made freely available via the ATE Central portal. ATE projects and center PIs are, however, welcome to request restricted access to materials, when appropriate. For example, access to fee-based curriculum may be restricted as not to negatively impact the interests of the project or center that created it.

Finally, ATE Central maintains a subset of limited access materials that document the success of the project or center. These materials are not freely available to the public; rather, they are made available for research purposes or at the request of NSF. Such materials include internal reports and datasets. Participant data must be aggregated or otherwise altered to protect individual participant information.

 

Digital Preservation

Digital preservation efforts promote long-term accessibility of born-digital and digitized resources, thereby ensuring continuous access to these high-impact, web-based resources via a multitude of platforms, over an extended period of time. ATE Central’s digital preservation efforts are informed by the Open Archival Information System (OAIS) reference model standard and will evolve to reflect newer archival standards as they emerge.

To promote accessibility, ATE Central asks contributors to submit resources—those that fall within ATE Central’s collecting scope—in the following file formats only:

Audio (max. 250 MB per file)

Video (max. 250 MB per file)

Visual(max. 1 GB per file)

Textual (max. 250 MB per file)​

LMS

AAC* .mp3

.alac .ogg

.flac

.avi

.mkv**

.mp4

.bmp .jpeg

.gif .png

Microsoft (.docx; .xlsx; .pptx)

.rtf                

.pdf

.imscc

* No copy-protected submissions permitted (.m4a, not .m4p) **Must play on VLC Media Player

LMS resources:

Materials housed in learning management systems, such as Blackboard or Moodle, must be submitted in accordance with IMS Common Cartridge (IMS CC) standards. Specifications are available at http://www.imsglobal.org/cc/. Please validate your IMS CC package at http://validator.imsglobal.org/cc/ to ensure compliance. We ask that all errors are resolved prior to submission to ATE Central.

 

Intellectual Property (IP) Rights

The ATE Central portal provides access to those resources that ATE community members have already dedicated a substantial amount of time, effort, and funds to creating. While access is important, explicit permission to use these copyrighted materials for classroom instruction or other purpose is vital in effectively supporting the needs of all STEM educators and students, both those within the ATE community and those who look to us for guidance.  

The NSF ATE RFP states:

…it is suggested that the developer of new materials license all work (except for computer software source code, discussed below) created with the support of the grant under either the 3.0 Unported or 3.0 United States version of the Creative Commons Attribution (CC BY), Attribution-ShareAlike (CC BY-SA), or Attribution-NonCommercial-ShareAlike (CC BY-NC-SA) license.

These licenses allow subsequent users to copy, distribute, transmit, and adapt the copyrighted work and requires such users to attribute the work in the manner specified by the grantee. Notice of the specific license used would be affixed to the work, and displayed clearly when the work is made available online. For general information on these Creative Commons licenses, please visit http://creativecommons.org/licenses/.

It is expected that computer software source code developed or created with ATE grant funds be released under an intellectual property license that allows others to use and build upon the work. The grantee may release all new source code developed or created with ATE grant funds under an open license acceptable to the Free Software Foundation (http://gnu.org/licenses/) and/or the Open Source Initiative (http://opensource.org/licenses/).

To complete your submission to the ATE Central archive, copyright holders must provide notice of any specific license used and affix this notice to the work itself. All Creative Common licenses fulfill ATE Central’s IP documentation requirement, but our staff will gladly review other terms on an individual basis.  

 

Submission Guidelines

NEW! Check out this guide to archiving with ATE Central for examples and other helpful hints.

In order to successfully submit one or more ATE project or center resources to ATE Central for archiving, we ask that contributors follow the guidelines below. These guidelines are designed to help ensure that each and every resource in the ATE Central archive is:

  • A complete representation of the ATE project or center resource;
  • Stored with related resources that have been submitted by an individual ATE contributor;
  • Organized in a way that is understandable to all users regardless of their familiarity with any given ATE project or center; and
  • Consistently and uniformly ingested into and maintained within the ATE Central Archive​.

Submitting individual resources

To submit an individual resource for archiving, simply complete our Archive submission form. Please feel free to complete this form for as many resources as you like. If you have related resources that you'd rather not separate into multiple submissions, you may also submit a collection of related resources as described below.

Submitting a collection of related resources

For a collection of related resources (e.g. multiple lesson plans, workshop handouts, a video series, etc.), please submit a single ZIP file via the Archive submission form. ​Your ZIP file should contain one copy of each of your resources; the use of sub-folders to organize your materials is encouraged. If you’re unsure how to compress a folder into a ZIP or need additional assistance in preparing your files for transfer, please do not hesitate to contact us. We’re happy to help!

Submitting an academic course

To submit an entire academic course, please upload a single ZIP file to the Archive submission form. This ZIP should contain at least the first two—when appropriate all four—of the following files:

  • A copy of the course syllabus;
  • Subfolders containing all audio, video, visual, and textual resources;

When appropriate:

  • One screen-capture of the LMS course main page; and
  • One validated IMS Common Cartridge file containing the course in LMS-compatible form.

Contributors who submit materials for archiving are asked to assign uniformly constructed, unique file/folder names; and to preserve any pre-existing content hierarchy through the use of sub-folders, naming conventions, etc.

Remember, ATE Central staff members are committed to helping you successfully transfer your resources to the ATE Central Archive with ease. We welcome any and all questions, comments, or concerns that you may have at archiving@atecentral.net.

 

Last updated: October 2, 2017